POLICIES

SAFEGUARDING POLICY STATEMENT

Matt Bradbury Sports acknowledges the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice.

The policy recognises that the welfare and interests of children are paramount in all circumstances. It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children:

have a positive and enjoyable experience of sport and physical activity at Matt Bradbury Sports in a safe and child centred environment

are protected from abuse whilst participating in Matt Bradbury Sports or outside of the activity

Matt Bradbury Sports acknowledges that some children, including disabled children and young people or those from ethnic minority communities, can be particularly vulnerable to abuse and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.

As part of our safeguarding policy Matt Bradbury Sports will:

promote and prioritise the safety and wellbeing of children and young people

ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people
ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern
ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored.

prevent the employment/deployment of unsuitable individuals
ensure robust safeguarding arrangements and procedures are in operation.

The policy and procedures will be widely promoted and are mandatory for everyone involved in Matt Bradbury Sports.

Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the organisation.

Monitoring

The policy will be reviewed a year after development and then every three years, or in the following circumstances:

changes in legislation and/or government guidance
as required by the Local Safeguarding Children Board, UK Sport and/or Home Country Sports Councils

as a result of any other significant change or event.

(Last reviewed March 2024)

HEALTH & SAFETY POLICY STATEMENT

Matt Bradbury Sports is strongly committed to encouraging our clients to take part in sports and physical activity, but the health, well-being and safety of each individual is always our paramount concern.

We recommend levels of training dependent on age and ability, and expect our junior athletes to participate within these boundaries.

HEALTH AND SAFETY POLICY:

To support our Health and Safety policy statement we are committed to the following duties:

Undertake regular, recorded risk assessment of the facilities and all activities undertaken by Matt Bradbury Sports

Create a safe environment by putting health and safety measures in place as identified by the assessment

Ensure that all clients are given the appropriate level of training and competition by regularly assessing individual ability dependant on age, maturity and development

Ensure that all clients are aware of, understand and follow Matt Bradbury Sports health and safety policy

Appoint a competent person to assist with health and safety responsibilities

Ensure that normal operating procedures and emergency operating procedures are in place and known by all clients

Provide access to adequate first aid facilities, telephone and qualified first aider at all times

Report any injuries or accidents sustained during any Matt Bradbury Sports activity

Ensure that the implementation of the policy is reviewed regularly and monitored for effectiveness.

AS A CLIENT YOU HAVE A DUTY TO:

Take reasonable care for your own health and safety and that of others who may be affected by what you do or not do

Co-operate with Matt Bradbury Sports on safety issues

Correctly use all equipment provided by Matt Bradbury Sports

Not interfere with or misuse anything provided for your health, safety or welfare

HEALTH AND SAFETY OFFICER: Matt Bradbury

QUALIFIED FIRST AIDERS:

Matt Bradbury

MBS/H & S Policy/Version 1/04/08/2020

PRIVACY NOTICE

Matt Bradbury Sports is committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your involvement with us.

This notice explains how we comply with the law on data protection, what your rights are and that for the purposes of data protection we will be the data controller for your personal information.

References to we, our or us in this privacy notice are to Matt Bradbury Sports, who is a sole trader.

We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we are not expressly required to do so, but Matt Bradbury has overall responsibility for data protection compliance. Contact details are set out in the "Contacting us" section at the end of this privacy notice.

1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU

You may provide us with or we may collect personal information about you such as:

personal contact details so we can correspond with you, including information such as name, title, home address, email addresses and telephone numbers
date of birth

gender

records of your interactions with us such as telephone conversations, emails and other correspondence

details you provide about your experience in the sport and your interests in getting further involved in sport and physical activity

any feedback you provide by way of survey or general comment

records of your attendance at any events delivered by Matt Bradbury Sports or our sports partners

images in video and/or photographic form and voice recordings
any payment or bank details you provide so that we can receive payments from you or you can receive payments from us and details of the financial transactions with you

use of and movements through our website, identification numbers, IP addresses, user names and other IT system identifying information

2. SPECIAL CATEGORIES OF PERSONAL INFORMATION

We may collect, store and use the following “special categories” of more sensitive personal information regarding you:

information about your race or ethnicity, religious beliefs, sexual orientation and political opinions

information about your health, including any medical condition, health and sickness records, medical records and health professional information

We may not collect all of the above types of special category personal information about you. In relation to special category personal data that we do process we do so on the basis that:

the processing is necessary for reasons of substantial public interest, on a lawful basis

it is necessary for the establishment, exercise or defence of legal claims

it I s necessary for the purposes of carrying out obligations and exercising our or your rights

it is based on your explicit consent

We may also collect criminal records information from you. For criminal records history we process it on the basis of legal obligations or based on your explicit consent.

3. WHERE WE COLLECT YOUR INFORMATION

We typically collect personal information when you make a query and/or complaint or when you correspond with us by phone, e-mail or in some other way relating to Matt Bradbury Sports.

We may also collect personal information about you when you attend activities hosted by us or an organisations that we are working with.

4. DIRECT MARKETING

From time to time, we may contact you by email, post or SMS with information about products, services or events we believe you may be interested in.

This will only relate to Matt Bradbury Sports and this information is provided as part of services we may provide.

We do not engage in promoting awareness of products and services that are not related to Matt Bradbury Sports.

5. DISCLOSURE OF YOUR PERSONAL INFORMATION

We share personal information with the following parties:

Other service providers: for example, ice rinks or other sporting venues whose facilities we may be using

External funding providers: to support the raising of finances for the organisation

Government: where we are required to do so by law or to assist with their investigations

Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security

Any other party approved by you

We do not disclose personal information to others except as set out above.

6. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY

The personal information we collect is not transferred to and stored in countries outside of the UK and the European Union.

7. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?

The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you.

However, in some cases personal information may be retained on a long-term basis:

For example, personal information that we need to retain for legal purposes.

Generally, where there is no legal requirement we retain all physical and electronic records until you are no longer associated with Matt Bradbury Sports or six years after your last contact with us.

It is important to ensure that the personal information we hold about you is accurate and up-to date, and you should let us know if anything changes, for example if you change your phone number, home address or email address.

You can contact us by using the details set out in the “Contacting us" section below.

8. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION

You have the following rights in relation to your personal information:

the right to be informed about how your personal information is being used

the right to access the personal information we hold about you

the right to request the correction of inaccurate personal information we hold about you

the right to request the erasure of your personal information in certain limited circumstances

the right to restrict processing of your personal information where certain requirements are met

the right to object to the processing of your personal information

the right to request that we transfer elements of your data either to you or another party

the right to object to certain automated decision-making processes using your personal information

You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us.

For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached.

Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law.

More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/

To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by using the details set out in the "Contacting us" section below.

If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office. We are here to help and would encourage you to contact us first to try to resolve your complaint.

9. CHANGES TO THIS NOTICE

We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date displayed on the Matt Bradbury Sports website.

10. CONTACTING US

In the event of any query or complaint in connection with the information we hold about you, please email Matt Bradbury on matt@mattbradburysports.com

MBS 2020 version 1 06/08/20